Many businesses still rely on an ageing ERP system that does not meet the needs of the organisation and its environment. This leaves employees with no choice but to work around the system using unproductive manual processes to fill in the functional gaps. In addition, there are often so many external systems and workflows hosted outside the ERP that migrating to a different ERP solution becomes daunting. However, the more integrated processes inside your ERP, the more flexible it is to adapt and support transformation. Your business needs an ERP system that can easily keep pace with today’s evolving technology without consuming all your resources. Here are a few signs that it’s time for a new ERP system:
It no longer supports growth
When you initially implemented your ERP, the last thing on your mind was the fact that it would not keep up with your business. This is a scenario many businesses often find themselves in. A franchiser experiencing exponential growth finds that its ERP software can no longer keep up with the increase in transaction volumes distributed across the business. Financial personnel will have to rely on inaccurate reporting and identify inefficiencies too late. Once Sage X3 is introduced to the company, it will grow with the business. Reports will be automated so hours are not wasted on generating a report that might only be looked at when the data is no longer relevant to the business. With Sage X3, you can see the bigger picture and drill down into the details and quickly distribute this information to relevant team members.
You cannot predict how your business will develop in the future. So having an ERP solution that can adapt as your enterprise grows or shrinks, is a valuable feature of Sage X3. This can be achieved by adding or unbundling the functionality in the software to ensure that your business can continue without grinding to an abrupt halt.
Too many duplications in the system
The workplace has become more complex in the past few years and team members can no longer work in isolation. Fast-paced working weeks mean that team members now need answers and solutions quickly. So when employees work on their own spreadsheets and databases, other team members will find it difficult to locate the information on their own, which puts a strain on their productivity.
Think of the strain of work duplication placed on a global business where there is greater room for miscommunication. With the right ERP system such as Sage X3, automation of processes and strong workflow triggers can alleviate this risk and avoid the inefficiencies of duplicate entries. The vice-president of finance can sit at his desk in South Africa, send a quote to Germany and rest assured knowing that the quote will represent the right currency, consider the correct legislations and be presented in a familiar language. Even better, he/she can perform this task from their mobile device.
If your business expands beyond national borders, Sage X3 can balance all lines of the business and provide real-time information with a global view – all while accommodating each company’s legislative and language-based requirements.
Employees work in silos
When employees have access to a single, unified database, it creates a “common language” throughout the organisation that makes it easier to distribute and analyse important information. Once data is entered into the system, it automatically updates across the board. Consistency is attained with the ability to document working steps and standardise work sequences throughout all processes.
When employees work in silos, they cannot see how other departments are affecting each other. Tania, a sales representative will have access to her department’s information only. Production manager George will need to meet certain goals, but since he too works in a silo and does not have access to sales and HR data, he cannot gauge how much he must produce, nor who is available to take on a project. But with an integrated system, Tania will have access to the production data and set realistic deadlines for clients. George can receive an urgent notification to ramp up production because, according to sales data, things will pick up next month.
Why you need Sage X3
Have all your important information close at hand with fast, simple and flexible ERP software that will help your business to compete in the global economy. What’s more, Sage X3 is end-to-end business management software, which means every department and every process in your business will benefit from it. Still need more information? Take a look through our Sage X3 infographic.